Pulaski Music Boosters: New Member Primer
The intent of this primer is to provide new Pulaski Music Booster members with information on regular PHS Music events and activities.
While each year may bring unique events or trips for the music programs, there are also regular annual activities that the boosters support. For experienced Booster members, the “what, where, why, and how” is straightforward, but for new members it can be quite confusing or overwhelming. We hope that this primer will provide new members with helpful information so that you can determine where you can contribute your time and energy to support Pulaski Music!
If you would like to sign up to help, click HERE to fill out the Volunteer Sign Up Form.
Fall Fund Raiser (Generally a Pizza Sale)
What: This fund raising activity is for all music students and their families. Typically products from Hansen’s are sold for a two-week period.
Why: The monies raised from this fundraiser serves two purposes. A portion of the profits on goods sold by each student goes to the student’s individual trip account and a portion of the profits go to the Boosters general fund.
When: This sale typically begins during the first week of school and lasts for two weeks.
How You Can Help: Two parents are needed to coordinate this sale. This involves contacting the fundraising company (Hansen’s) to coordinate details, getting materials to the band directors for them to distribute to students during first week classes, collecting order forms with payments from the students, and distributing products to students. In addition, all parents can encourage their student to sell items as well as selling items themselves.
Lambeau Field Concessions:
What: PHS Music Boosters run a concession stand at Lambeau field. The stand requires ~ 22 volunteers for each event. There are ~ 12 events per year that are staffed including all Packer home games, Family Night scrimmage game, and playoff games.
Why: The booth generates ~$1100 profit per event and is a primary source of revenue for the Boosters.
How You Can Help: If you’re 18 or older volunteer to work a game, or two, or three! Most folks who have worked the booth have had a very enjoyable time and built camaraderie with their fellow boosters. The time commitment is ~ 7 hours per event. You can volunteer for a game on the music boosters website or by calling JoLynne Stewart (822-7044).
Uniform Assistance:
What/When: Marching uniforms are distributed to students prior to each uniformed performance. And, uniforms are collected and checked for completeness after each use. In addition, uniforms must be inventoried and readied prior to and after any trip.
Where: Uniform storage room, adjacent to the main band room.
How You Can Help: Kathy Proctor coordinates all uniform related activities. Typically 6 to 8 parents are needed before and after each uniformed performance to efficiently distribute and re-stow uniforms. Sign-up to help with Kathy, or just show up before/after performances.
Fall Festival – Marching Band Performance
What/When: The Red Raider Marching Band performs a show at halftime of the Friday night PHS football game during Fall Festival weekend. This is typically in early October. The band practices after school on Friday. Following practice, the Music Boosters provides a meal for the band and color guard.
Where: PHS Commons
How You Can Help: Two or three parents are needed to co-chair a committee to organize the meal. In addition, several volunteers are needed the day of the event to help prepare, serve and clean up after the meal.
Jazz Dinner/Dance:
What: The Jazz Dinner Dance is a fundraising event that benefits PHS Jazz programs. This event includes performances by PHS Jazz and Choral ensembles, and a catered dinner with table service provided by student Jazz Club members. Area veterans are also honored during this event.
When/Where: This event is typically held on a Saturday evening in early November (around Veterans Day) at the PHS Commons.
How You Can Help: This event is student run, however volunteers (6-10) to help students with set-up and take down are appreciated. You can also help by attending, bringing some guests and enjoying some fine jazz and a good meal.
Holiday (Cheese & Sausage, etc.) Sale:
What/Why: Music students sell items from a catalogue for a few weeks in the late fall. The music directors or their designate organizes this sale. Proceeds from the sale benefit the students’ trip account. Goods are delivered during the second week in December.
How You Can Help: The goods are delivered to PHS during the second week of December. 6-10 volunteers are needed to sort the goods and organize them for each student to pick up to fulfill their sales.
Chili Supper or Luncheon:
What/Why: The Chili supper is the main winter fundraising event of the Music Boosters. Profits from this event support the booster’s general fund. The supper includes a full meal including Chili, sandwiches, desert and drinks prepared and served by the Music Boosters. The event is open to the public. During the supper, PHS and PCMS Jazz bands entertain guests. Tickets for the Chili Supper can be purchased from students before the event, or at the door. Raffle tickets are also sold at the supper. Donated prizes are raffled off and silent auction themed baskets are provided..
When/Where: The Chili Supper takes place in the PHS commons, typically in early February.
How You Can Help: A committee of 3-6 people is required to organize this large event. In addition, 15-20 people are needed the day of the event. Activities include coordinating use of PHS facilities, preparing the chili and sandwich’s, soliciting businesses for donated items, organizing student donations for silent auction baskets, serving food at the supper, and cleaning up afterwards.
District Solo And Ensemble Festival
What: Pulaski music students perform solo & ensemble pieces that are evaluated by adjudicators. Pulaski normally hosts the festival every other year, alternating with Bayport H.S. This is a large event with several hundred people involved including students, directors, judges and parents from two high schools and two middle schools. The boosters provide room monitors, runners, food concessions and result scoring and posting.
When/Where: Normally held in March/April timeframe, with Pulaski hosting every other year – alternating with Bayport H.S.
How You Can Help: A committee made up of 3-4 people is needed to work with the music directors to organize the event and event volunteers. Many volunteers (40-50) are needed for all the functions described above. Profits from sale of concession items are retained for the booster’s general fund.
End of Year Band & Choir Awards Concert
What/Why: The PHS concert bands and choirs each perform an end-of-the-school-year concert. Awards are presented at the concerts and all seniors are recognized.
When/Where: Mid/late May in the PHS Gymnasium
How You Can Help: The boosters provide punch and cookies following the performances. 6-8 volunteers are needed to organize refreshments and for set-up and take down.
Concert on the Concourse
What: PHS and PCMS bands perform prepared pieces from their June “summer band” work.
When/Where: The event is normally held on the last Thursday in June, outdoors on the PHS concourse
How You Can Help: The PCMS Music Booster and PHS Music Boosters jointly organize a Pie and Ice-Cream Social. Volunteers are needed to help serve pie/ice-cream, help with set-up and take down, and to donate delicious pies. One or two volunteers are also needed to coordinate the event.
Trip Chaperones
Chaperones are required almost anytime band or choir groups travel. Chaperone slots are generally filled on a first-come-first-serve basis. Duties include loading and unloading equipment and supplies, as well as well as monitoring activities of 4 to 8 students.
For any questions or concerns, your PMB Resource Network is there to help. Click HERE for information.
If you would like to sign up to help, click HERE to fill out the Volunteer Sign Up Form.